HOW TO APPLY

Application Process

Ikaria's grant review process is administered through our Department of Medical Affairs and involves a team of cross-functional representatives who assess the medical and educational components of a proposed activity, including evaluation against the ACCME Essential Areas and Elements and the Standards for Commercial Support. The review process is designed to ensure that the program or activity serves a clearly defined health, educational, or scientific purpose and results in educational output and/or directly benefits patient care.


In order for Ikaria to review a request for educational grant support, applicants must submit the following four documents with mandatory requirements directly to the Department of Medical Affairs or to their local Ikaria Medical Affairs representative.


  • Grant Request Letter - READ MANDATORY REQUIREMENTS

    REQUEST LETTER MANDATORY REQUIREMENTS

    A request letter on the accreditor's or institution's letterhead addressed to an Ikaria Medical Affairs representative. Generic letters are not accepted. The letter should include:


    • Name and mission/background of the requesting organization
    • Educational need or public interest to be addressed
    • Statement that the request is for an educational grant
    • Total amount of grant request
    • Name and description of program or activity
    • Proposed dates and locations for the program
    • Target audience for the program and projected number of participants
    • Learning objectives
    • Evaluation and Outcomes plan, including levels to be measured
    • Identification of the CME provider, if applicable
    • Identification of any third-party logistics or educational providers who will be involved in the delivery of the program, if applicable
    • Name and address of the organization to whom the check is to be paid
    • Federal Tax ID Number
    • Copy of W-9 form
  • Contact Information - READ MANDATORY REQUIREMENTS

    CONTACT INFORMATION MANDATORY REQUIREMENTS

    Applicant or Medical Education Partner Information

    • Legal name (as stated on W-9) and address (city, state, and ZIP) of all parties
    • Tax ID Numbers and tax status
    • Contact information: names, phone and fax numbers, email addresses

  • Agenda - READ MANDATORY REQUIREMENTS

    AGENDA MANDATORY REQUIREMENTS

    Documentation must include an agenda for the program or activity, including each speaker's name, affiliation, and title of the presentation.


    Activity Information

    • Title
    • Healthcare gap/needs assessment
    • Agenda (enduring activities require a Table of Contents/Outline)
    • Instructional methods/resources, format, duration, materials
    • Accreditation types and credits
    • Speaker qualifications, expertise, and affiliations
    • Number and types of activities supported by the grant
    • Duration of the individual activity

    Dates and Locations

    • Live: start date and end date
    • Enduring: production, distribution, and expiration dates
    • Key activity dates and location

    Recruitment Methods

    • List of the methods to be used to recruit participants
  • Budget - READ MANDATORY REQUIREMENTS

    BUDGET MANDATORY REQUIREMENTS

    A budget for the program or activity should include:

    • Pass-through expenses (i.e., speaker and coordinator travel, meals, hotel, or mailings) and the number of people who will receive reimbursement for those expenses
    • Speaker fees/costs per person or organization
    • Service provider fees (i.e., a meeting planner) and specific activities
    • Total detailed and itemized budget for all activities
    • Number, type, and cost per unit of each item
    • Total support requested from Ikaria
    • Number of other supporters anticipated
    • Projected income (registration fees, exhibition fees, other institutional grants, etc.)

    NOTE: If no formal budget exists, the requester must explain how the funds will be used (i.e., speaker honoraria, travel, meals, or other meeting expenses) and include an estimate of cost.


To download a printable PDF of the mandatory Application Process requirements, please click here.


Timelines

  • Ikaria will accept grant applications for the current calendar year during the months of January through November. Grant applications for the next calendar year are accepted during the months of October through December of the current calendar year. Grant applications will not be accepted after the event date has passed.
  • Grants must be submitted at least 45 days in advance of the activity start date. A final decision typically occurs two (2) to four (4) weeks after submission.
  • Academic fellowship support and multi-year activities may require additional time for review.


Important Information

  • Be sure to read all submission documentation carefully before entering a grant request. Complete, accurate, and detailed information is required to avoid delays. Applications with insufficient information may be returned for more detail or declined altogether.
  • Neither Ikaria's sales nor marketing professionals are permitted to assist in any aspect of a grant request.
  • The consideration and/or award of a grant by Ikaria is not in exchange for or to induce the prescribing or recommendation of any Ikaria product.
  • Ikaria is not able to support all of the requests received. Receipt of your grant submission does not imply or guarantee grant approval.
  • Previous support of a grant by Ikaria does not guarantee future support by Ikaria.

For all inquiries related to Independent Medical Education Grants, please contact Jennifer Stevens, Grant Administrator, at 908-238-6614.